2023 May Shareholders' Meeting
The Ordinary General Meeting of Shareholders and the Extraordinary General Meeting of Shareholders of Elia Group SA/NV (the “General Meetings”), will be held on Tuesday 16 May 2023 at BOZAR, the Centre for Fine Arts, Rue Ravensteinstraat 23 at 1000 Brussels.
The shareholders will be able to participate in the General Meetings in one of the following four ways: (i) in person, (ii) by means of the electronic communication tool made available by the company through the Lumi platform, (iii) by means of a proxy or (iv) by means of a vote by letter.
The most easy way to register for participation in the shareholders meeting is via the Lumi platform (www.lumiconnect.com).
You will find in the Convening notice (below) more information on the specific arrangements for taking part in the General Meetings. Possible changes to these arrangements will be announced by means of a press release and on the website of the company.
Documents related to the Ordinary General Meeting of Shareholders
| 0.0. Notice of convocation for the Ordinary and Extraordinary General Meetings of Shareholders of Elia Group SA/NV | EN | FR | NL |
| 0.1. Proxy for the Ordinary General Meeting | EN | FR | NL |
| 0.2. Voting Form for the Ordinary General Meeting | EN | FR | NL |
| 0.3. Document related to the right to ask questions | EN | FR | NL |
| 0.4. Document related to the right to add items to the agenda and to file proposed resolutions | EN | FR | NL |
| 1. Annual report of the Board of Directors on the statutory annual accounts for the financial year ended 31 December 2022 | EN | FR | NL |
| 2. Report of the statutory auditors on the statutory annual accounts for the financial year ended 31 December 2022 | EN | FR | NL |
| 3. Approval of the statutory annual accounts for the financial year ended 31 December 2022, including the allocation of the result | EN | FR | NL |
| 4. Approval of the adjusted remuneration policy | EN | FR | NL |
| 5. Explanation and advisory vote on the remuneration report for the financial year ended 31 December 2022 | EN | FR | NL |
| 6.0. Annual Report (consolidated) of the Board of Directors on the consolidated annual accounts – Financial Report | EN | FR | NL |
| 6.1. Annual Report (consolidated) of the Board of Directors on the consolidated annual accounts – Integrated Report | EN | FR | NL |
| 6.2. Annual Report (consolidated) of the Board of Directors on the consolidated annual accounts – Sustainability Report | EN | FR | NL |
| 7. Report of the statutory auditors on the consolidated annual accounts (IFRS) for the financial year ended 31 December 2022 | EN | FR | NL |
| 8. Discussion of the consolidated annual accounts (IFRS) for the financial year ended 31 December 2022 | EN | FR | NL |
| 9. Discharge in favour of the directors for the performance of their duties during the financial year ended 31 December 2022 | EN | FR | NL |
| 10. Discharge in favour of the statutory auditors for the performance of their duties during the financial year ended 31 December 2022 | EN | FR | NL |
| 11. Re-appointment of an independent director and fixation of his remuneration | EN | FR | NL |
| 12. Re-appointment of an independent director and fixation of her remuneration | EN | FR | NL |
| 13. Re-appointment of a non-independent director and fixation of her remuneration | EN | FR | NL |
| 14. Notification of the expiration of the term of directorship of a non-independent director and appointment of a new non-independent director and fixation of his remuneration | EN | FR | NL |
| 15. Notification of the expiration of the term of directorship of a non-independent director and appointment of a new non-independent director and fixation of his remuneration | EN | FR | NL |
| 16. Notification of the voluntary resignation of an independent director and notification of the voluntary resignation of a non-independent director | EN | FR | NL |
| 17. Reappointment of statutory auditors and fixation of their remuneration | EN | FR | NL |
| 18. Miscellaneous | EN | FR | NL |
| Minutes of the Ordinary General Meeting of 16 May 2023 (available on 16th May following the OGM) | EN | FR | NL |
| Questions and answers |
EN | FR | NL |
Documents related to the Extraordinary General Meeting of Shareholders
| 0.0. Notice of convocation for the Ordinary and Extraordinary General Meetings of Shareholders of Elia Group SA/NV | EN | FR | NL | ||
| 0.1. Proxy for the Extraordinary General Meeting | EN | FR | NL | ||
| 0.2. Voting Form for the Extraordinary General Meeting | EN | FR | NL | ||
| 0.3. Document related to the right to ask questions | EN | FR | NL | ||
| 0.4. Document related to the right to add items to the agenda and to file proposed resolutions | EN | FR | NL | ||
| 1. Presentation and discussion of the special report of the Board of Directors, drawn up in accordance with section 7:155 of the Code of companies and associations, concerning the amendment of the rights attached to classes of shares | EN | FR | NL | ||
| 2. Amendment of articles 12 and 13 of the articles of association in the context of aligning the governance structure with the needs of the company | EN | FR | NL | ||
| 3. Amendment of articles 13, 14, 16 and 17 of the articles of association in the context of merging the Nomination Committee and the Remuneration Committee into one new Nomination and Remuneration Committee | EN | FR | NL | ||
| Minutes of the Extraordinary General Meeting of 16 May 2023 | EN | FR | NL | ||
Press release
| Elia Group’s Ordinary General Meeting approves all agenda items presented | EN | FR | NL | ||
